The Bessborough Centre t/a Childhood Matters is a Company Limited by Guarantee (CLG), registered at Bessborough, Blackrock.
This privacy statement outlines how Childhood Matters manages the information you provide, while you use this site, in compliance with data protection legislation.
Type of information we collect
The type of information we collect may include personal data which identifies you or can be used to identify or contact you. This includes name, postal or email address, telephone number and other contact information you provide on our online forms. Such information is only collected from you if you voluntarily submit it to us via our website.
How and why we use the information you provide
We process the personal data you provide to us for the following purposes:
- to market to you according to your preferences;
- to register your interest in and communicate with you about
- our services
- our campaigns and advocacy work
- our training courses/ workshops and our publications
- our conferences and other Childhood Matters events and programmes
- to process your request for research application;
- to respond to your queries and information requests;
- to register your subscription to a mailing list(s) and eNewsletter(s);
You can unsubscribe from our mailing lists and eNewsletter at any time, by clicking on the ‘update preferences or unsubscribe’ link at the foot of the email, this link appears on every eNewsletter we send out.
- to respond to any feedback you provide or a complaint you make;
- to conduct research and analysis to monitor the performance of our campaigns, appeals, events and products.
Childhood Matters will process your personal data based on the following grounds:
- Your consent – where processing is based on your consent, you have the right to withdraw that consent
- Where it is necessary for the performance of a contract;
- Where it is necessary for compliance with a legal obligation which Childhood Matters is subject;
- Where it is in Childhood Matters legitimate interest to;
- provide you with information necessary for any training, workshop or event you sign up for;
- assess employee and volunteer applications and recruit employees and volunteers;
- follow up with your queries;
Job Application Data
All documentation received by Childhood Matters in relation to job applications will be processed in accordance with Data Protection legislation. The information will only be used by Childhood Matters for its legitimate interests, in the processing of job applications and for ongoing administrative purposes with job candidates. If you are offered a job by Childhood Matters this information will be added to your employee file, otherwise it will be retained for a year from close of the application process.
How long will Childhood Matters retain your personal data?
Childhood Matters holds personal data for a range of time periods, these are guided by our statutory requirements for certain data (e.g. financial records, employment records or health and safety records), our contractual obligations and our business and risk management requirements.
Disclosure of information to third parties
We will not trade your personal details with third parties.
We may share your information with selected third parties including:
- Business partners, suppliers and sub-contractors for the performance of any contract we enter into with them or you
- Analytics and search engine providers that assist us in the improvement and optimisation of our site
- Where we are required to disclose it in order to comply with any applicable law, a summons, a search warrant, a court or regulatory order, or other statutory requirement.
Where data is transferred to another party, we ensure appropriate technical and organisational safeguards are used to protect your personal data.
Where we store your personal data
The data that we collect from you may be transferred to, and stored at, a destination outside the European Economic Area (“EEA”). It may also be processed by staff operating outside the EEA who work for us or for one of our suppliers. In order to safeguard your information we will make any such transfers in strict compliance with data protection legislation with all appropriate contractual arrangements (Privacy Shield, Binding Corporate Rules, or Model Contracts) will be in place. By submitting your personal data for such purposes, you agree to this transfer, storing or processing. Childhood Matters will take all reasonable steps necessary to ensure that your personal data is processed securely and in accordance with this Privacy Statement.
All information you provide to us is stored on secure servers. Any payment transactions will be encrypted using SSL technology. Where we have given you (or where you have chosen) a password which enables you to access certain parts of our site, you are responsible for keeping this password confidential. We ask you not to share your password with anyone.
Security
Your personal data is held on a secure server hosted by our hosting service provider, WP Engine. The nature of the Internet is such that we cannot 100% guarantee or warrant the security of any information you transmit to us via the Internet to be secure. However, once we receive your personal data we take all reasonable technical and organisational measures to protect personal data from loss, misuse, alteration or destruction and to prevent any unauthorised or unlawful disclosure or processing.
Cookies
As you use this website technical details in connection with visits to this website are logged by our internet service provider for statistical purposes. No information is collected that could be used by us to identify website visitors. The technical details logged are confined to the following items:
- The IP address of the users webserver
- The top-level domain name used (for example .ie, .com, .net, .biz)
- The previous website address from which the user reached us, including any search criteria used.
- Click screen data which shows the traffic of users around this website (for example pages accessed and documents downloaded).
- The type of web browser used by the website user.
Childhood Matters will make no attempt to identify individual visitors, or to associate any technical details listed above with any individual please see our Cookie Policy for further information.
Right of access to and updating or deleting your personal data
Under data protection legislation you have the following rights;
- The right to be informed
- The right to access information
- The right to rectification
- The right to erasure
- The right to data portability
- The right to object to the processing of personal data
- The right of restriction
- Rights in relation to automated decision making, including profiling
For further information on your rights see www.gdprandyou.ie or www.dataprotection.ie
In order to exercise your rights please put your request in writing to the manager of the project you are attending or to our Data Protection Liaison – dataprotection@Childhood Matters.ie.
You also have the right to lodge a complaint to the office of the Data Protection Commission.
Retention Periods
Outlined below are the main retention periods established by Childhood Matters:
- Children Services records – 35 years, based on the 2015 English case on the retention period for a child protection information, R(C) v Northumberland County Council (NCC) and information Commissioner’s Office (Interested Party)
- Financial records – 12 years, based on the 6 year statutory requirement for keeping records plus 6 to cover grants that run over five years – this will also cover EU retention rules should this apply.
- HR and Pension records – 70 years, to cover the lifetime of an employee from the point they join the organisation.
- General information (i.e. information that does not fit into the categories above) – 12 years based on the period used for financial records for ease of archiving and destruction of records.
Some information may be kept permanently – this retention period can only be selected in cases where there is a business need to keep records indefinitely
Contact Us
Please contact us if you have any questions regarding this privacy statement or your personal data using the information below:
Data Protection Liaison, Childhood Matters, Heron House, Blackpool, Cork City. Email: dataprotection@Childhood Matters.ie
Phone: (21) 4357730
This Privacy Statement will be the subject of change, please check our website frequently to see recent changes.
April 2024
